Work Location: Middlesex County, New Jersey

Summary:

Seeking a highly organized Administrative Operations Lead to manage daily office functions, support executive scheduling, and maintain essential business systems. This role is ideal for candidates with strong multitasking abilities and proficiency in business software, who thrive in a dynamic environment.

Responsibilities:

• Oversee daily administrative operations to ensure an efficient and organized office environment.
• Coordinate executive schedules, meetings, travel, and communications for senior leadership.
• Manage office supply inventory, equipment maintenance, and recordkeeping systems.
• Prepare agendas, schedule meetings, and document/distribute meeting minutes and records.
• Process expense reports, manage emails and calendars, and support leadership with administrative tasks.
• Maintain accurate records of expenses and petty cash usage, ensuring compliance with internal procedures.
• Plan and coordinate company events, customer meetings, and internal townhalls.
• Perform additional administrative duties as assigned by management to support business operations.

Qualifications:

• Associate’s degree or equivalent from a two-year college or technical school, or equivalent combination of education and experience.
• Three to five years of experience in an administrative, office management, or executive support role.
• Proficiency with business software including NetSuite, ADP, Microsoft Excel, Word, PowerPoint, Outlook, and Adobe.
• Experience with accounting software, payroll systems, contract management, and inventory software.
• Excellent organizational, multitasking, and time management skills with strong attention to detail and accuracy.
• Strong interpersonal, verbal, and written communication skills; customer service orientation.
• Ability to work independently and handle confidential information with discretion.
• Familiarity with clerical procedures, recordkeeping, and filing systems.
• Ability to occasionally lift and/or move up to 35 pounds.
• Familiarity with pharmaceutical industry processes and terminology is a plus.

Published Category: Project Management