Job Title: Office Coordinator

Work Location: New Haven County, Connecticut

Summary:

Seeking a highly organized and detail-oriented professional to support daily office operations and ensure efficient workflow. This part-time, on-site role is essential for maintaining a productive environment and supporting various teams and leadership.

Responsibilities:

• Serve as the primary point of contact at the front desk, welcoming guests and managing deliveries for a team of approximately 40 employees.
• Oversee office supply inventory, restock kitchen items, and ensure timely reordering of materials and equipment.
• Coordinate and support the execution of internal events, meetings, and ad hoc lunch orders, maintaining a professional and business casual presence.
• Manage incoming and outgoing correspondence, including emails and phone calls, as directed by management.
• Prepare conference rooms for meetings, report maintenance issues, and liaise with external service providers such as IT support.
• Assist with internal communications and process legal document signature requests using electronic platforms.
• Provide general administrative support across departments and assist with special projects as assigned by leadership.
• Act as a resource for employees regarding office-related inquiries and perform additional duties as needed to support operational efficiency.

Qualifications:

• Bachelor's degree in business administration, office management, or related field preferred.
• Experience in office administration or a similar role in a fast-paced environment preferred.
• Strong organizational and time-management skills.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and ability to learn new technologies.
• Excellent communication and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information.
• Self-motivated with a proactive and problem-solving mindset.

Published Category: Site Solutions / Site Management