Job Title: Executive Assistant / Office Manager

Work Location: Austin, TX

Summary:

Seeking an energetic and adaptable Executive Assistant / Office Manager to provide comprehensive administrative and office management support, including direct assistance to executive leadership and involvement in lab buildout activities.

Responsibilities:

• Coordinate and manage executive schedules, meetings, and appointments, ensuring efficient time management.
• Oversee daily office operations, including supply management and vendor coordination.
• Support invoice processing, filing, and general administrative tasks to maintain organized records.
• Assist with the buildout and setup of laboratory spaces, collaborating with various stakeholders as needed.
• Serve as a primary point of contact for internal and external communications related to office management.
• Handle multiple administrative duties, adapting to shifting priorities and supporting various departments.
• Maintain a professional and welcoming office environment for staff and visitors.
• Demonstrate a willingness to learn new tasks and take on additional responsibilities as required.

Qualifications:

• Experience in office management, executive assistance, or administrative support roles.
• Strong organizational and multitasking abilities with attention to detail.
• Proficiency in scheduling, vendor management, and invoice filing.
• Excellent communication and interpersonal skills.
• Ability to work onsite with some flexibility for hybrid tasks as needed.
• Energetic, proactive, and eager to learn new skills.
• Experience supporting executive leadership is preferred.
• Previous involvement in lab or facility buildout is a plus.

Published Category: Project Management