Job Title: Buyer II

Work Location: Texas

Summary:

This position is responsible for verifying, preparing, and processing purchase orders; confirming receipt of goods; and authorizing payment. The Buyer manages supply planning and maintains appropriate inventory levels across multiple vendors and suppliers. This role works cross-functionally with internal departments and supports key stakeholders in executing business operations.

Supervisory Responsibilities:

None

Responsibilities:

• Inventory and Supply Control (30%)
  • Ensure proper inventory control and maintenance
  • Monitor daily production activities (actual vs. planned) and coordinate with Production and Project Management to ensure material availability
  • Utilize system-generated analyses (slow-moving, obsolete inventory, reorder points, etc.) to support purchasing decisions
  • Establish and manage systems for storage and flow of equipment and supplies
  • Maintain required warehouse reports and records, including BOLs, receiving records, transfers, cycle counts, and reorder points
  • Monitor changes in customer demand to minimize shortages and excess inventory
  • Proactively identify and communicate excess inventory status for potential customer liability
  • Perform weekly and monthly cycle counts
  • Assist with mid-year and year-end audits
  • Inspect, test, and process requests for equipment repairs
• General Purchasing Procedures (50%)
  • Provide purchasing planning and control information through data collection and analysis
  • Verify purchase requisitions against approved vendor lists; clarify unclear requests and recommend alternatives
  • Confirm job requirements with appropriate personnel prior to material procurement
  • Prepare purchase orders by verifying demand, specifications, and cost
  • Issue purchase orders to suppliers and monitor or expedite orders as needed
  • Verify receipt of items against purchase orders and resolve discrepancies with suppliers
  • Organize and maintain purchasing documentation for accessibility and compliance
  • Collaborate with Accounting and vendors to resolve invoicing discrepancies
  • Partner with Accounts Payable to close invoices promptly and maintain cost control
  • Maintain requisitions and receipts for audit purposes
  • Accurately enter purchases, transfers, and price changes into the purchasing system
• Vendor Account Maintenance and Negotiations (10%)
  • Review requisitions, obtain quotes, evaluate bids, and recommend supplier awards
  • Research, interview, and negotiate with suppliers on pricing and specifications
  • Evaluate vendor performance and recommend new suppliers when needed
• Importing and Shipping Logistics (10%)
  • Receive materials and equipment into inventory
  • Assist with assembly of critical spare parts packages
  • Support trucking and shipping logistics
  • Ensure overseas shipping processes are established and secured
  • Implement process improvements to optimize inventory location and item-level accuracy
  • Confirm warehouse picklists and troubleshoot special-order issues upon receipt
  • Ensure proper exporting of products via trucking and shipping
• Additional duties as assigned by the Department Head

Marginal Job Functions:

• None

Qualifications:

• Education: High School Diploma or GED required; two years of college preferred
• Experience:
  • 3–5 years of purchasing and inventory management experience, preferably in construction or manufacturing environments
• Knowledge & Skills:
  • Intermediate:
    • Production scheduling and materials planning
    • Microsoft Office (especially Excel)
    • ERP systems, preferably Microsoft Dynamics Great Plains
    • International shipping regulations
  • Advanced:
    • Planning, purchasing, receiving, and logistics
    • Basic computer skills (word processing, spreadsheets, internet usage)

Published Category: Supply Chain & CMC